01Create a task from a type
A Character generates its subtask chain (High Poly, Low Poly, Textures, Rig) with dependencies wired. First step Ready, the rest Waiting.
Outsource & co-dev tracking for game studios
Art outsource management for small to midsize teams.
Cyclops is a management workspace made to help game studios navigate co-dev and art outsourcing.
app.cyclopstracking.com/w/ironhold/boardBoard
12 tasks · 34 subtasks · 11 approved
Export CSVNew task
GridGalleryKanbanMilestone Organization: AllStatus + FilterFields Save as page
Task
Due
High Poly
Low Poly
Textures
Kael (Hero)
16 Aug
Approved
Approved
Ready for Review
Mira (Hero)
19 Aug
Approved
In Progress
Waiting
Grunt Soldier
31 Aug
In Progress
Waiting
Waiting
Pulse Rifle
10 Aug
Approved
Ready for Review
Waiting
Arc Blade
28 Aug
Ready for Review
Waiting
Waiting
Supply Crate
9 Aug
Approved
Approved
Has Feedback
Fuel Barrel
14 Aug
Approved
Approved
Ready for Review
Wall Terminal
26 Aug
Blocked
Waiting
Waiting
Workbench
11 Sep
Ready to Start
Waiting
Waiting
How it works
The loop runs itself. You watch the board.
02Assign it to a vendor
Each subtask carries one artist, a bid, and a due date. The vendor sees their assignments, and nothing else.
03Versions come in
An upload flips the status to Ready for Review on its own. No one chases a spreadsheet to say the file landed.
04Approve or send back
Approval releases the next step from Waiting to Ready. A retake goes back with your markup on the actual frames.
Ana A. · due 16 Augafter High Polyafter Low Polyafter TexturesCharacter: the task type generates the chain. Approve one step, the next goes Ready.
Review
A working surface, not a viewer.
Markup is vector and sticks to the media, so a drawing is a note in its own right and travels back to the artist with the retake. Video is frame-addressed, with the rate measured when the file opens rather than assumed, and every frame carrying a note is a mark on the ruler.
1920×1080 · 24 fps measured0501001502002501420:05.94 / 0:12.00Source · 24 fps Pen, colour, eraser: the tools a marker pen has. Park on a frame somebody drew on and their marks come back; approving from here releases the next step on the board.
Page builder
Build the page you actually need.
Drop modules onto a canvas and configure them: a Breakdown counts subtasks, tasks, estimate days or logged days, splits on any field, and draws as a donut, bars or columns. Save it as a Custom page, or assign it as a role's dashboard.
Page builderProducer overview
A production pulse across active work.
Project Producer dashboard PreviewSave page
versions to reviewsubtasks past due41d of 49d bid30subtasks
Waiting
12 · 40%Approved
8 · 27%Ready for Review
5 · 17%In Progress
3 · 10%Has Feedback
1 · 3%Blocked
1 · 3%Still openPlan said
6 behind plan30 Jun7 Jul14 Jul21 Jul28 Jul4 Aug11 Aug18 AugAutomations
Rules you write as a sentence.
Pick what starts it, narrow which work it applies to, choose what happens. No trigger grammar to learn and nothing to script. The rule reads back in the same words you built it from.
A rule can never widen who sees what. Every audience is filtered to people the work is already visible to.
Create an automation
Starts when
✓ A version is uploaded
version uploadedA review is submittedreview submittedA status changesstatus changedA blocker clearsblocker clearedA due date is two days awaydue date nearApplies to optional, every filter below must match
Task type matches any ofCharacter Weapon + value
+ conditionThen
Current subtaskSet status toIn ProgressPeopleNotifySelect peopleReads back as
When a version is uploadedon a Character or Weapon task,set the subtask to Ready for Reviewand notify the reviewers.
Private beta
Currently looking for teams interested in testing.
Beta workspaces are free while we finish. Pricing lands before general availability.
FAQ
Plain answers.
What does it cost?
Beta workspaces are free. Pricing lands before general availability. We're testing it during the beta rather than announcing a number we'd have to walk back. Invited vendor artists are free either way; the studio carries the subscription.
Can my vendors see each other's work, or my budget?
No. A vendor organization sees only its own assigned subtasks, and artists never receive bid or cost figures. That isolation is enforced in the query layer. It is a product rule, not a permission checkbox someone can get wrong.
How is this different from ShotGrid or Jira?
Those assume one company, and getting real value from a pipeline tracker usually assumes a pipeline department. Cyclops is built around the cross-company boundary: outsource planning, bid privacy, submissions, reviews, and approvals that work for a three-person studio.
What does setup look like?
Define your task types once (Character, Weapon, Prop, Environment) and every new task generates its subtask chain with dependencies wired. No consultants, no onboarding project.
Can I rename statuses to match how we work?
Yes. Statuses are your labels over a fixed set of categories, so renaming breaks nothing. Automations and rollups read the category underneath.